Calendar

Open Calendar in the menu. Each row is a room, or a bed in a shared room, and each column is a night. Bookings are bars across the nights they take.

Find your way around

  • Pick the start date and move back and forward in time with the arrows at the top.
  • Filters narrow the calendar to chosen Room types or Rooms.
  • Hover over a booking to see a short summary: the guest, dates and balance due.
  • A booking with something left to pay shows a Balance due mark on its bar.
  • A booking that has more than one room shows Also in with the other rooms.

Click a booking to open its details in the side panel. See The booking panel.

Create a booking from the calendar

  1. Click an empty night, or drag across several nights and rooms.
  2. Right-click the selection and choose Create reservation.
  3. The booking form opens with the dates and rooms filled in. Finish it as described in Add a booking.

If the selection includes blocked rooms or beds, Areca asks if you want to unblock them first. Choose Unblock and create.

Move a booking

Drag a booking bar to another room or other dates. Areca shows what changes (dates, room and room type) and asks you to Confirm move. If the room is not free for those dates, the move is not possible.

When the new room or dates have a different price, Areca shows the current and the new price. Choose Keep current price or Use new price.

You can also right-click a booking and choose Move booking to pick the room from a list.

Move a single night

Hold Ctrl (Windows) or Cmd (Mac) while you drag, and only the night you grabbed moves. Use it when a guest has to change rooms in the middle of a stay. The rest of the stay stays where it is.

Extend a stay

Right-click a booking and choose Extend reservation, then the number of extra nights. If the next nights are already taken, Areca tells you and nothing changes.

Undo

Moved something by mistake? Press Ctrl+Z (Windows) or Cmd+Z (Mac) on the calendar to undo the last change. It does not work while a form is open, and not when the room has been taken by another booking in the meantime.

Block a room or bed

Block a room when it cannot be sold, for example during repairs.

  1. Right-click a night and choose Block room (or Block bed in a shared room).
  2. Set the Start date and End date, and an optional note, for example "maintenance".
  3. Click Block.

To block many at once, select the nights and rooms, right-click and choose Block selected.

Right-click a blocked night to Edit block, Unblock it, or Convert to booking.

On a phone or tablet

Touch and hold a booking to open its quick actions, such as check-in, take payment or open details.